- 8017 Labana Ct, Canton Township, MI 48187
- +1 (734) 418 2537
- info@a2zbillings.com
TherapyNotes combines scheduling, progress notes, and billing in one system built for outpatient therapy. Our team works from inside that same account: coding sessions once a note locks, submitting through the built-in clearinghouse, and posting ERAs as they land. Nothing moves to a separate billing platform.
TherapyNotes is a cloud-based EHR built specifically for outpatient behavioral health: solo counselors, psychologists, psychiatrists, and group practices that bill by the session rather than the visit. Scheduling, notes, treatment plans, telehealth, and billing sit in one account instead of several.
The system assumes therapy-specific coding from the start, so billing work has to fit around that, not the other way around. It is a one stop solution for a practice of any kind that falls beneath the umbrella term of Behavioral Health.
We check CPT and diagnosis codes against TherapyNotes' built-in edits before a claim reaches the clearinghouse, so fewer rejections happen in the first place.
Remittances post against the correct claim and session, so your ledger matches what payers actually paid, line by line.
Denial codes get traced back to the payer's stated reason, corrected where possible, and appealed inside the timely filing window.
From eligibility check to closed balance, one team follows each claim, so nothing waits on a handoff between departments.
CAQH profiles, payer applications, and re-credentialing dates are managed so your providers stay in-network without a gap.
Authorization counts and expiration dates are logged against each client, so sessions never bill past what a payer approved.
Production, collections, and denial reports pull from your actual TherapyNotes data, not a spreadsheet someone updates by hand.
New to TherapyNotes, or switching billing companies? We configure fee schedules and payer profiles correctly the first time.
Questions about a stuck claim or a settings change go to a person who already knows your account, not a ticket queue.
Our billers log into your existing TherapyNotes account under a billing-role login that TherapyNotes itself provides. Every claim we touch, every charge we code, and every payment we post shows up in the same screens you already use. If a billing company asks you to log into a separate system to see your own claims, that's worth asking about. We just ask you for the role based access, so that administrative load can be minimized on you. Our coder, billers, and AR Specialist work in a compliant fashion, minimizing any chance for an error.
Electronic claims go out the same day a note locks and charges are confirmed, through the clearinghouse already wired into your account.
Client statements, balances, and online payments run through the same portal your clients already use to book sessions.
Remittance files post automatically, and we reconcile anything that doesn't match before it has a chance to age on the books.
Coverage and copay checks run before the first session, not after a claim comes back denied for something we could have caught.
Every claim carries a visible status, from submitted to accepted to paid, inside the same claim log your staff can open anytime.
Built-in reports on production, A/R, and denials are the numbers we work from, and the numbers you can pull yourself.
We verify behavioral health benefits, copays, and session limits before the appointment, so the front desk isn't guessing at intake.
Once a clinician locks a note, we confirm the CPT code (90791, 90834, 90837, and similar) and any add-ons match what was documented.
Claims run through TherapyNotes' edit checks and ours before they leave the clearinghouse, catching mismatched modifiers or missing NPIs early.
ERAs post against the right claim, and anything denied gets a reason code, a correction, and a resubmission date within the week.
Client balances go out through TherapyPortal, and we follow up on aging accounts before they pass 60 days outstanding.
Monthly reports go to you, and credentialing files stay current, so a lapsed enrollment never becomes the reason for a denial.
We keep track of authorization limits and renewal dates, so claims are less likely to be denied because coverage expired or visits ran out.
Every claim is reviewed before submission, helping it pass clearinghouse checks without unnecessary delays.
Claims are followed from submission through payment, which helps outstanding balances get resolved sooner.
Patient information is handled through secure, role-based access and billing workflows that support HIPAA compliance.
Monthly reports focus on collections, denials, and outstanding balances in a format that's easy to review without digging through spreadsheets.
With billing tasks handled by our team, providers can spend more time with patients instead of managing claims and follow-ups.
One biller and one backup work your account long-term, so a policy change at a major payer or a modifier update doesn't get relearned by someone new each quarter.
We've corrected enough misconfigured fee schedules and payer profiles inside TherapyNotes to set yours up right from the first claim, not the fiftieth.
Years spent inside TherapyNotes specifically, not general medical billing software, mean fewer surprises when a behavioral health payer changes its rules.
A2Z Billings is based in Michigan and works entirely inside the eClinicalWorks systems our clients run day to day.
Yes. TherapyNotes is your software and your account. We work inside it; we don't replace it.
Yes, for nearly every payer. It's already connected to your account and keeps every claim in one log.
We log approved session counts and expiration dates per client and flag anything close to running out before it's billed.
TherapyNotes receives the remittance file automatically. Our team reviews and posts it, then reconciles anything that doesn't match.
Yes. We check fee schedules, payer profiles, and billing settings first, since most switching problems trace back to setup, not billing.
We apply modifier 95 and the correct place-of-service code per payer, since a few still expect the older in-person code for telehealth.
A rejection means the claim never reached the payer, usually a formatting issue. A denial means the payer received and refused it. We handle both differently.
Yes. Clients see and pay their balance in the same portal they already use for scheduling.
Yes, including CAQH upkeep, payer applications, and re-credentialing dates, so enrollment lapses don't cause denials.
Your practice controls the login and permissions. We access only what a billing role needs, under a signed BAA.
